Privacy Policy

This privacy policy applies to the processing activities of DerivQuant Consultancy (as defined below). As part of our day-to-day business we need to collect personal information from our customers and potential customers to ensure that we can meet their needs and provide them with information about our services. Your privacy is important to us and it is our policy to respect the confidentiality of information and the privacy of individuals.

This policy outlines how we manage your personal information supplied to us by you or a third party in connection with our provision of services to you or which we collect from your use of our services and/or website(s). It also details your rights in respect of our processing of your personal information. Our privacy policy will be reviewed from time to time to take account of new obligations and technology, changes to our operations and practices and to make sure it remains appropriate to the changing environment.

Any personal information we hold will be governed by our most current privacy notice.

Who we are?

DerivQuant Consultancy Limited (“DerivQuant”) is a specialized consulting firm that provides top-tier quantitative engineers, software engineers, and data scientists to financial and technology-driven companies. With a strong focus on derivatives, risk management, algorithmic trading, and data-driven solutions, we offer expert remote consultants who help businesses optimize their quantitative strategies, build robust financial models, and develop cutting-edge software solutions.

Please note that if you are a DerivQuant employee, your personal information will be used in connection with your employment contract. Any reference to ‘us’, ‘our’, ‘we’ or ‘DerivQuant’ in this privacy notice is a reference to DerivQuant. Similarly, any reference to ‘you’, ‘your’, ‘yours’ or ‘yourself’ in this privacy notice is a reference to any of our customers and potential customers as the context requires unless otherwise stated.

What kind of personal information do we collect?

If you are an actual or potential customer, we may collect the following types of information about you:

name, address and contact details
profession and employment details
location data
any other similar information

We obtain this information in a number of ways through your use of our services or other dealings with us including through the DerivQuant website, the customer on-boarding process, marketing sign up forms, subscribing to blogs and from information provided in the course of ongoing customer service correspondence. We may also obtain personal information about you through your use of our website or through the use of cookies on our website and, in particular by recording which pages you look at on our website.

We may ask for other personal information voluntarily from time to time (for example, through market research or surveys). We may record any communications—electronic, by telephone, in person or otherwise—that we have with you in relation to the services we provide and our relationship with you. These recordings will be our sole property and will constitute evidence of the communications between us. Such telephone conversations may be recorded without the use of a warning tone or any other further notice. Further, if you visit our offices or premises, we may have CCTV which will record your image.

Who may we disclose personal information to?

As part of using your personal information for the purposes set out above, we may disclose your information to:

other companies in the DerivQuant Group
service providers and specialist advisers who have been contracted to provide us with administrative, IT, financial, regulatory, compliance, insurance, research or other services
courts, tribunals and applicable regulatory authorities as agreed or authorised by law or our agreement with you
anyone authorised by you

Generally, we require that third party organisations who handle or obtain personal information acknowledge the confidentiality of this information, undertake to respect any individual’s right to privacy and comply with all relevant data protection laws and this privacy notice.

How do we obtain your consent?

Where our use of your personal information requires your consent, such consent will be provided in accordance with the applicable terms and conditions of use on our website or any other contract we may have entered into with you or as set out in our communication with you from time to time. If we rely on your consent as our legal basis for processing your personal information, you have the right to withdraw that consent at any time by contacting us using the contact details set out in this privacy notice.

Management of personal information

We always take appropriate technical and organisational measures to ensure that your information is secure. In particular, we train our employees who handle personal information to respect the confidentiality of customer information and the privacy of individuals. We regard breaches of your privacy very seriously and will impose appropriate penalties, including dismissal where necessary.

How do we store personal information and for how long?

Safeguarding the privacy of your information is important to us, whether you interact with us personally, by phone, by mail, over the internet or any other electronic medium. We hold personal information in a combination of secure computer storage facilities and paper-based files and other records, and take steps to protect the personal information we hold from misuse, loss, unauthorised access, modification or disclosure. When we consider that personal information is no longer needed, we will remove any details that will identify you or we will securely destroy the records. However, we may need to maintain records for a significant period of time.

If we hold any personal information in the form of a deed, we will hold this deed in its complete form for a period of 12 years after our business relationship with you has ended. If we hold any personal information in the form of a recorded communication, by telephone, electronic, in person or otherwise, this information will be held in line with local regulatory requirements which will either be 5 years or 10 years after our business relationship with you has ended. Where you have opted out of receiving marketing communications we may hold your details on our suppression list so that we know you do not want to receive these communications but we will not send you marketing communications.

How do we use the personal information?

We may use personal information for the following purposes:

To verify your identity and manage your account: We use your personal information to verify your identity, set up your account, and manage our relationship with you, which may include third parties carrying out credit or identity checks on our behalf.
To provide products and services: Once you become a customer or subscribe to our website or blogs, we will use your personal information to provide our services and to review your ongoing needs.
To improve our services: We may use your personal information, including feedback collected through surveys or customer interactions, to improve our products, services, and overall user experience.
To investigate or settle enquiries or disputes: Your information may be used to investigate and resolve any issues or disputes efficiently.
To comply with legal obligations: We may use your personal information to comply with applicable laws, court orders, or regulatory requirements.
For data analysis: We may use anonymised data from your personal information to analyse trends and improve our services.
For marketing purposes: With your consent, we may use your personal information to send you marketing communications about our latest products and services.
For internal business purposes and record keeping: This includes maintaining records for compliance with legal obligations.
In the event of a corporate restructuring: Your personal information may be disclosed as part of a corporate restructure or acquisition.

Security

We take appropriate technical and organisational measures to ensure that your personal information is secure. This includes training our employees and implementing security protocols to prevent unauthorised access.

What if you have a complaint?

If you have a concern about any aspect of our privacy practices, you can make a complaint. We will address your complaint promptly. If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). For details, visit https://ico.org.uk/concerns/ or call 0303 123 1113.

We may update this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or technology. The updated version will be posted on our website with an updated revision date.

Contact Us

If you have any questions about this Privacy Policy, please feel free to contact us.

DerivQuant Consultancy Limited
London
United Kingdom

DerivQuant Limited is a company registered in England and Wales with company number 13607450.